Convening of Annual General Meeting of Shareholders
On the initiative and following the resolution of the Board of Panevezio statybos trestas AB, the Annual General Meeting of Shareholders of Panevezio statybos trestas AB (address of registered office P. Puzino Str. 1, Panevezys, company code 147732969) is convened on 29 April 2020.
The place of the meeting - the meeting room of Panevezio statybos trestas AB at P. Puzino Str. 1, Panevezys.
The beginning of the meeting – at 10:00 (registration shall start at 09:30).
The record day of the meeting shall be 22 April 2020 (only the persons who at the end of the record day of the General Meeting of Shareholders shall be on the shareholder list of the company, or the persons who are a proxy for them, or the persons with whom an agreement on the transfer of voting rights has been concluded, shall have the right to participate and vote at the General Meeting of Shareholders).
The record day of the rights shall be 14 May 2020 (the shareholders shall use their property rights resulting from the resolutions adopted at the General Meeting of Shareholders in proportion to the number of shares hold at the end of the record day of the rights).
The meeting agenda:
- Audit opinion on the Financial Statements and Annual Report of the company for the year 2019.
- Annual Report of the company for the year 2019.
- Approval of a set of Financial Statements of the company for the year 2019.
- Appropriation of profit (loss) of the company for the year 2019.
- Election of members for the audit committee.
- Approval of Corporate Remuneration Policy.
The company shall not provide possibilities to participate and vote at the meeting using any means of electronic communications.
Draft resolutions on the items of the agenda, any documents to be presented to the General Meeting of Shareholders and any information related to realisation of the shareholders’ rights shall be published on the website of the company at under the menu item Investor Relations not later than 21 days before the meeting date. The shareholders shall also be granted access to the information thereof at the secretary’s office at the registered office of the company (P. Puzino Str. 1, Panevezys) from 7:30 till 16:30. Telephone number for inquiries: (+370 45) 505 508.
The shareholders who hold shares carrying at least 1/20 of all votes may propose additional items to be included in the agenda and present a draft resolution of the General Meeting of Shareholders for each proposed additional agenda item or, in case no resolution is to be adopted, give an explanation. Any proposals for additional items of the agenda shall be submitted in writing or by e-mail.
The proposals in writing shall be delivered to the secretary’s office or sent by registered mail to the following address: Panevezio statybos trestas AB, P. Puzino Str. 1, LT-35173, Panevezys. The proposals by e-mail shall be sent to the following e-mail address: .
Any proposals for additional items of the agenda shall be presented before 16:00 on 15 April 2020. In the event new items are added to the meeting agenda, not later than 10 days before the meeting date the company shall inform about the additions thereof using the same means as were used for convening the meeting.
The shareholders who hold shares carrying at least 1/20 of all votes may propose new draft resolutions on the items that are on or to be included in the agenda, additional candidates for the members of the company bodies and the audit company. The proposals thereof may be presented in writing or by e-mail.
The proposals in writing before 8:00 on 29 April 2020 may be delivered (on work days) to secretary’s office or sent by registered mail to Panevezio statybos trestas AB, P. Puzino Str. 1, LT-35173, Panevezys. The proposals presented in writing shall be discussed during the meeting provided they have been received at the company before 8:00 on the meeting day (29 April 2020). Any proposals in writing may be presented during the meeting after the chairman of the meeting reads the agenda out but not later than the meeting starts working on the agenda items.
Any proposals to be delivered by e-mail are to be sent to . The proposals received to the e-mail address thereof before 8:00 on 29 April 2020 shall be discussed during the meeting.
The shareholders shall be entitled to present their questions related to the agenda items to the company in advance. The questions may be sent by the shareholders by e-mail to not later than 3 working days before the meeting date. The company shall answer the questions thereof by e-mail before the meeting. The company shall not deliver the answer to any question of the shareholders in person provided the relevant information is published on the website of the company at
When registering for participation at the meeting, the shareholders or their proxies shall present a document which is a proof of their personal identity. The proxies to the shareholders shall present their proxies certified following the prescribed procedure. The proxy issued by a legal person shall be certified by a Notary Public. The proxy issued in a foreign country shall be translated into Lithuanian and legalised following the procedure prescribed by law. The proxy may be given the authority by more than one shareholder and vote in a different manner based on the instructions given by each shareholder. The company has no special form for the proxy.
The shareholder may, using the means of electronic communications, authorize some other natural or legal person to participate and vote at the meeting on behalf of the shareholder. Such proxy shall require no certification by a Notary Public. The proxy issued by the means of electronic communications shall be certified by the electronic signature of the shareholder created using any safe electronic signature software and attested by the qualified certificate valid in the Republic of Lithuania. Both the proxy and the notification shall be in writing. The shareholder shall notify the company about the proxy issued by the means of electronic communications by e-mail to not later than 16:00 on the last working day before the meeting date. The electronic signature shall be affixed on the proxy and notification but not on the letter sent by e-mail. When sending the notification to the company, the shareholder shall refer to the internet address to be used for the purpose of free downloading of electronic signature verification software. In case the shares hold by the shareholder are kept on a few securities accounts, the shareholder may authorise a separate proxy to participate and vote at the General Meeting of Shareholders in accordance with the rights carried by the shares kept in each securities account. In that case, any instructions given by the shareholder shall be valid only for one General Meeting of Shareholders.
The shareholder who holds the shares of the company acquired in his name, however for the interests of other persons, before voting at the General Meeting of Shareholders shall disclose to the company the identity of the end client, the number of voting shares and the content of given voting instructions or any other explanation related to participation and voting at the General Meeting of Shareholders agreed with the client. The shareholder may vote in a different manner using one part of his shares carrying votes and the other part of shares carrying votes.
A shareholder or his proxy may vote in advance in writing by filling in the general ballot paper. Not later than 21 days before the meeting date the form of the general ballot paper shall be published on the website of the company at under the menu item Investor Relations. In case a shareholder submits a written request, not later than 10 days before the meeting date the company shall send a general ballot paper by registered mail or deliver it in person against signature of receipt. The filled in general ballot paper shall be signed by the shareholder or his proxy. In case the general ballot paper is signed by the proxy, the document validating the voting right shall be attached to it. The filled in general ballot paper with the attached documents (if required) shall be delivered by registered mail to the secretary’s office at Panevezio statybos trestas AB, P. Puzino Str. 1, LT- 35173, Panevezys not later than the last working day before the meeting date.
The following information and documents shall be published on the website of the company at under the menu item Investor Relations throughout the entire period starting not later than 21 days before the meeting date:
- notice of convening the meeting;
- total number of company shares and number of voting shares on the date of convening the meeting;
- draft resolutions on the items of the agenda and other documents to be presented to the meeting;
- form of general ballot paper.
Dalius Gesevicius
Managing Director
Phone: (+370 45) 505 503
