CPI FIM (OPG) AGM 28 May 2020 Amended Convening Notice
CPI FIM SA
Société Anonyme
40, rue de la Vallée
L-2661 Luxembourg
R.C.S. Luxembourg B 44.996
(the “Company”)
AMENDED CONVENING NOTICE
OF THE COMPANY’S ANNUAL GENERAL MEETING
TO BE HELD ON 28 MAY 2020
Dear Shareholders,
The Company convened the Annual General Meeting of the shareholders of the Company (the “Meeting”) to be held at the registered office of the Company at 40, rue de la Vallée, L-2661 Luxembourg, Grand Duchy of Luxembourg, on 28 May 2020 at 14:00 CET.
Due to COVID-19 pandemic the shareholders are recommended to opt for a distance voting by using the Attendance and Proxy forms available on the Company’s website at (further details below).
CPI PROPERTY GROUP being a shareholder of the Company holding more than 5 percent of the share capital of the Company (the “Requesting Shareholder”) requested, in its letter received by the Company on 4 May 2020, to add a new item on the agenda of the Meeting, by proposing the following item:
Decision to appoint with immediate effect Mr. Scot Wardlaw to the Board of Directors of the Company until the annual general meeting of the shareholders of the Company to be held in 2021 concerning the approval of the annual accounts of the Company for the financial year ending on 31 December 2020.
Following the request of the Requesting Shareholder, the agenda of the Meeting is revised as follows:
REVISED AGENDA
- Presentation of the reports of the Board of Directors and of the approved auditor (réviseur d’entreprises agréé) of the Company on the statutory annual accounts and on the consolidated annual accounts of the Company for the financial year ended 31 December 2019.
- Presentation and approval of the statutory annual accounts for the financial year ended 31 December 2019.
- Presentation and approval of the consolidated annual accounts for the financial year ended 31 December 2019.
- Allocation of the financial results in relation to the financial year ended 31 December 2019.
- Discharge to be granted to the members of the Board of Directors in respect of the performance of their duties during the financial year ended 31 December 2019.
- Discharge to be granted to the approved auditor (réviseur d’entreprises agréé) in respect of the performance of its duties during the financial year ended 31 December 2019.
- Decision to appoint with immediate effect Mr. David Greenbaum to the Board of Directors of the Company until the annual general meeting of the shareholders of the Company to be held in 2021 concerning the approval of the annual accounts of the Company for the financial year ending on 31 December 2020.
- Decision to appoint with immediate effect Mr. Edward Hughes to the Board of Directors of the Company until the annual general meeting of the shareholders of the Company to be held in 2021 concerning the approval of the annual accounts of the Company for the financial year ending on 31 December 2020.
- Decision to appoint with immediate effect Mrs. Anita Dubost to the Board of Directors of the Company until the annual general meeting of the shareholders of the Company to be held in 2021 concerning the approval of the annual accounts of the Company for the financial year ending on 31 December 2020.
- Subject to approval of item 7 of the agenda, decision to appoint Mr. David Greenbaum as the Managing Director (administrateur délégué) of the Company until the annual general meeting of the shareholders of the Company to be held in 2021 concerning the approval of the annual accounts of the Company for the financial year ending on 31 December 2020.
- Decision to appoint Ernst & Young S.A., Luxembourg as the approved auditor (réviseur d’entreprises agréé) of the Company until the annual general meeting of the shareholders of the Company to be held in 2021 concerning the approval of the annual accounts of the Company for the financial year ending on 31 December 2020.
- Decision to appoint with immediate effect Mr. Scot Wardlaw to the Board of Directors of the Company until the annual general meeting of the shareholders of the Company to be held in 2021 concerning the approval of the annual accounts of the Company for the financial year ending on 31 December 2020.
ATTENDING THE MEETING
In order to attend the Meeting, shareholders must provide the Company with the following three items as explained in greater detail below: (i) Record Date Confirmation, (ii) Attendance and Proxy Form, and (iii) Proof of Shareholding.
Record Date Confirmation: This document shall be provided to the Company by a shareholder at the latest by 23:59 CET on the Record Date. The Record Date is 14 May 2020 (the “Record Date”, i.e. the day falling fourteen (14) days before the date of the Meeting).
The Record Date Confirmation must be in writing and indicate that a shareholder holds the Company shares and wishes to participate in the Meeting. A template form of the Record Date Confirmation is available on the Company’s website at .
The Record Date Confirmation must be sent to the Company by post or electronic means so that it is received by the Company at the latest by 23:59 CET on the Record Date, i.e. 14 May 2020, to:
CPI FIM SA
40, rue de la Vallée, L-2661 Luxembourg
Fax: 67
email:
Attendance and Proxy form: A template form is available on the Company’s website at and is to be duly completed and signed by shareholders wishing to attend or be represented at the Meeting.
Proof of Shareholding: This document must indicate the shareholder's name and the number of Company shares held at 23:59 CET on the Record Date. The Proof of Shareholding shall be issued by the bank, the professional securities' depositary or the financial institution where the shares are on deposit. Please note that Proof of Shareholding is not necessary for those shareholders whose shares are still recorded as registered shares in the Company’s shareholders register.
Shareholders wishing to attend the Meeting must send the Attendance and Proxy form together with the relevant Proof of Shareholding by post or electronic means so that they are received by the Company at the latest by noon (12:00 noon CET) on 22 May 2020, to: CPI FIM SA
40, rue de la Vallée, L-2661 Luxembourg
Fax: 67
email:
Please note that only persons who are shareholders at the Record Date and have timely submitted their Record Date Confirmation, Attendance and Proxy form, and Proof of Shareholding shall have the right to participate and vote in the Meeting.
Documentation and information: The following documents and information are available for the shareholders on our website: and, in particular, in the "Shareholder Corner":
- the present amended convening notice;
- the total number of shares and the voting rights in the Company as at the date of this convening notice;
- the documents to be submitted to the Meeting (in particular the reports of the board of directors and of the approved auditor (réviseur d’entreprises agréé), the statutory annual accounts for the financial year ended 31 December 2019 and the consolidated annual accounts for the financial year ended 31 December 2019);
- the amended draft resolutions of the Meeting;
- the Record Date Confirmation form; and
- the amended Attendance and Proxy form.
The above documents may also be obtained by shareholders upon written request sent to the following postal address: CPI FIM SA, 40, rue de la Vallée, L-2661 Luxembourg.
For further information, visit our website: and, in particular, the "Shareholder Corner".
Quorum Requirement: The Meeting shall validly deliberate regardless of the corporate capital present or represented. Resolutions, in order to be adopted, must be carried by a majority of the votes cast. Votes cast shall not include votes attaching to shares in which the shareholder has not taken part in the vote or has abstained or has returned a blank or invalid vote.
If you need further assistance or information, please contact: CPI FIM SA, 40, rue de la Vallée, L-2661 Luxembourg, Tel: 1; Fax: 67; email:
Luxembourg, 7 May 2020
Yours faithfully,
The Board of Directors of the Company
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